LegalKraft Privacy Notice

LegalKraft respects the privacy of individuals whose data we may process, i.e. persons who use the LegalKraft website (www.legalkraft.pl), communicate with LegalKraft, whom LegalKraft provides the services others like job applicants or event participants.

This Privacy Notice (the “Privacy Notice”) describes how LegalKraft, Swirtun i Demianiuk spółka komandytowa, address: Mokotowska 5/15, 00-640 Warsaw, Poland (“LegalKraft” or “we” or “us”) collects, uses, processes, retains, maintains and discloses personal information (as defined below) provided or made available when offering or promoting our legal services to our existing and potential clients or when maintaining the customer relationships with our clients as well as other business relationships with our suppliers and other relevant interest groups (such as job applicants).

The word “you” refers to all the aforementioned individuals whose personal data is processed in accordance with this Privacy Notice.

All of our processing activities are conducted in accordance with the General Data Protection Regulation (2016/679) and other applicable national data protection laws (the “Laws”).

The Privacy Notice applies to LegalKraft as data controller.

In the event that our website includes hyperlinks to other websites neither owned nor managed by us, please note that LegalKraft is not associated with these third-party websites and does not review their privacy policies or privacy notices. We cannot guarantee the privacy of any information that may be obtained by third parties at these other websites. We strongly encourage you to review the privacy policies of any website you visit before supplying personal information through that website.

What information is being collected and how is it being collected?

We collect personal information, which is defined as any information that may be used to identify an individual. If we link other data with your personal information, we will treat that linked data as personal information.

LegalKraft collects the following personal information provided to us by you through our Website (including use of cookies), or other interactions, including e-mails to any LegalKraft e-mail address, online forms, as well as from third parties such as your employer and public sources (such as public search engines or public registers):

• name and contact details
• organisation and title
• phone number
• date of birth
• personal identification number
• email address
• correspondence between LegalKraft’s representatives and you, including e.g. personal correspondence as well as event invitations and other promotional communication
• information relating to meetings between LegalKraft’s representatives and you
• invoicing and billing information
• information relating to your participation to our events
• marketing opt-outs and opt-ins
• photo, as the case may be,
• CVs, resumes or other information relating to job candidates.

To the extent permitted by applicable law, we and the third parties we engage may combine the information we collect from you over time and across our Website or across your use of the LegalKraft services with information obtained

obtained from other sources. This helps us improve the overall accuracy and completeness of the information and our provision of information or services to you, and this also helps us better tailor our interactions with you.

If you choose to provide LegalKraft with a third party’s personal information (such as name, email, and phone number), you represent that you have the third party’s permission to do so.

What is the purpose and legal basis for collecting personal information?

We collect and process personal information on the following legal bases:

• processing is based on your consent (also granted by an affirmative action);;
• processing is necessary for the performance of a contract to which you or a company that you work for are/is a party to or in order to take steps at your request prior to entering into a contract;
• processing is necessary for compliance with a legal obligation to which LegalKraft is subject to;
• processing is necessary for the purposes of the legitimate interests pursued by LegalKraft or by a third party (such as maintaining relationship with you, communicate, ensure security etc.).

We process the data to perform mandatory investigations regarding conflicts of interest and (when applicable) money laundering, to perform and administer the assignment, look after your interests and also for accounting and invoicing purposes. If you represent a legal entity having entered into an engagement letter with LegalKraft, the processing is based on the fact that it is necessary for purposes concerning a third party’s (the legal entity’s) justified interest to obtain legal advice. If you, as a natural person, enters into an engagement letter with LegalKraft, the processing is made based on the fact that it is necessary

in order to fulfil the agreement to which you are a party. When you are a job candidate to possibly be hired by LegalKraft, we process your personal data in order to enable the recruitment process. How do we use cookies?

Web browser cookies are text files placed on your device (such as computer, tablet, phone) to collect standard Internet log information, such as IP address, browser type, operating system, and visitor behaviour information. We may use cookies on our website, both session cookies, which are temporary cookies that remain in the cookie file of your browser until you leave the website, and persistent cookies, which remain in the cookie file of your browser for much longer, though how long will depend on the lifetime of the specific cookie, for the following purposes:

• help you navigate our website, analyse which pages you visit and personalize your experience;
• compile statistical reports on our website activities;
• administer and protect the security of our website.

You have the ability to accept or decline cookies by modifying the settings in your browser, as well as delete any cookies that have been installed in the cookie folder of your browser. However, you may not be able to use all the interactive features or the full functionality of our website if cookies are disabled/deleted.